Replace/Check for Duplicates Dialog Box

The Replace/Check for Duplicates dialog box appears when you save a bibliographic record from the Bibliographic Record workform and duplicates are detected. It also appears when you select Tools, Check for Duplicates, click  or press Ctrl+I whether or not duplicates are detected. If duplicates are detected, the dialog box opens with the duplicate records listed. If no duplicates are detected, the dialog box opens with the message No duplicates were found. You can select records to replace with the add button above. You can continue by selecting records to replace or close the dialog box. When a record is replaced, all links to other records are transferred to the newly saved record. See Checking for Duplicate Records.

Use the Replace/Check for Duplicates dialog box to:

• View duplicate records - If duplicates are detected according to the rule groups in the Bibliographic Deduplication database table, the bibliographic records determined to be duplicates are displayed in a list. You can select a single bibliographic record and click Open.

• Add bibliographic records to be replaced - Click   to search for bibliographic records or bibliographic record sets. When you select a record or records, they appear in the list. If you select a record set or record sets, all the records in the selected record sets appear in the list.

• Remove bibliographic records from the list of records to be replaced - Select the records to remove from the Records to replace list, and click .

• Replace the records in the list with the record displayed in the Bibliographic Record workform - After all the records that you want to replace are displayed in the list, you can click Replace All to replace all the listed records. If you are replacing only some of the records, select the records in the list and click Replace Selected.